Privacy Notice May 2018
In this Privacy Notice “we”, “our”, or “us” refers to The New Zealand Business Women’s Network – a voluntary run group which is also commonly know as ‘NZBWN’ or ‘the/our Network”. We will describe how we collect, store and use your personal information as well as the rights you have in relation to your personal data.
We may collect information about you because you have signed up as a free member from the link on our home page on our website and/or attended one of our various events or programmes and we do this so we can fulfil our purpose of the Network to bring Kiwi women together to learn, connect and inspire.
By attending one of our events, joining a programme and/or being a member receiving our communications you are consenting to NZBWN storing and using the personal information you have provided us with as set out by this notice.
What information do we collect?
In the course of communicating with you as members we may ask for information that is classed as personally identifiable to you as an individual. Depending on the situation, but in general, for a majority of our basic/regular events we will ask for your full name, email address, contact number (in case of last minute venue changes), job title, company you are currently working for and industry/special interest groups you belong to or are interested in. Depending on the type of event we may ask for dietary requirements. If you choose to apply for programmes like our mentoring programme or in-depth workshops, there maybe a need for us to collect more specific information such as CV, bio/profile, background. This may also apply if you are a guest speaker at one of our events, we are putting you forward for an award or article for our website.
In addition to this basic information required for us to run our events we use systems such as Mailchimp and google analytics which provide general statistics such as percentage of communications which have been opened and where we are receiving hits on our website. This is tracked to you as an individual. If we send out an event survey for feedback via Survey Monkey the responses are anonymised. We track this information so that we share relevant and interesting information for Kiwi women in our Network.
Ways in which we might use your information
As from inception, NZBWN is committed to respecting your privacy and personal information and will only use the information you have given to us to inform you of:
- Our regular newsletter, keeping you informed about all news from our Network and wider Kiwi community, upcoming events, recent events, information from the New Zealand High Commission and articles on members
- Information about our events, workshops and programmes
- Member information and requests via our fortnightly Kiwi exchange
- The opportunity to have your say in response to surveys to help identify relevant topics, speakers for events and programmes.
We hold your information in Mailchimp which is GDPR compliant and you can update your preferences at any time using the "update profile" link on any of the email communications we send you.
Retention of information
Event and programme attendance information is recorded through Eventbrite and will be deleted after a reasonable time to allow for any post event follow-up as needed.
Use of images
We record our events usually via a photographer and in some situations have video or recording devices recording guest speakers. These images and recordings are used in newsletters and social media to share the purpose of our Network to help Kiwi women learn, connect and be inspired. If you do not want to be photographed you will be given the opportunity to notify us upon registering for an event.
Confidentiality
We respect our relationship with you as a member of NZBWN and treat the information you provide us with as confidential. As from the outset of the Network we do not sell any personal data onto third parties and we do not share any personal information about you to others in the NZBWN community without your permission.
Use of third parties
In the course of running events and programmes and communicating with you we need to use a range of platforms to perform these tasks and so we will disclose your personal information to providers including Mailchimp, Eventbrite, Survey Monkey, Google Analytics.
Protection of your information
NZBWN protects your information through using secure processors as listed above and our volunteer team are committed to protecting your information.
Your Rights
If you have already consented to NZBWN using and holding your personal information you are within your rights to withdraw this consent at any time by the way in which consent was granted. You also have the right to apply for a copy of the information we hold about you. This is called a data subject access request, and can be made by contacting NZBWN via info@nzwomen.co.uk
If you don’t want to receive any information from us
If you do not want to be part of the Network then you can request to be removed from our records, simply email remove@nzwomen.co.uk
If you do not wish to receive emails from the Network, you can update your preferences by clicking the "update your preferences" or unsubscribe link on any of our email (Via Mailchimp) communications.
Contact Information
If you have any queries regarding this Privacy Notice, or you would like to request information held you may contact info@nzwomen.co.uk